Heard Island Expedition 1997 (Scoping Document)

Cost to participants

The cost to Team Members is $10,000, payable on the following schedule:

Deadline Amount due
31 Jan 1996 $1000
1 May 1996 $4000
15 July 1996 $5000

The fee includes all costs during the Expedition, from the point of departure to the point of return, with the following exceptions:

• Exceptional personal supplies
• Emergency services beyond first aid
• Extraordinary transportation
• Film, video and recording tapes, etc.

The fee is not refundable, except in the case that the Expedition is canceled by decision of the Executive Board, in which case residual monies will be returned to the Team Members. If a Team Member wishes to withdraw, an acceptable replacement participant could take his or her place, and the payments can be applied to the replacement. Responsibility for finding the replacement rests with the Team Member (but note that a replacement Team Member must be approved by the Board). If there is no replacement, the monies are forfeit to the Expedition.

Responsibilities

Team Members will provide the following:

• Travel to/from the point of departure (currently planned as Reunion Island)
• Personal clothing (including polar clothing)
• Sleeping gear (sleeping bag, pillow, etc.)
• Special personal food (including special personal liquor)
• Personal cameras, film, processing.

The following documents will be required for Team Members:

• Liability waiver: All Team Members agree to mutually hold themselves harmless.
• Copyright agreement: Team Members retain copyright. The Project has rights to copies of documents (photographs, video, software, etc.) and unlimited noncommercial use thereof.

Withdrawal and termination

Any Team Member may withdraw at any time, and may refuse to participate in any activity, without need of stated reason. The Expedition Leader(s) may exclude any Team Member from any activity for clear stated cause. The Executive Board may terminate a Team Member's participation in the Project for clear stated cause. If a member is terminated, his monies will be returned, minus the $1000 deposit.